Five inputs. Honest math. The annual operational value, staff hours reclaimed, and working capital freed when your community moves off paper checks and onto PatientPay.
Your Estimated Annual Value
Total Annual Operational Value
Hard costs eliminated, staff time reclaimed, working capital freed
Staff Hours Reclaimed
Per year, across billing operations
Cash Accelerated Monthly
Sitting in your account sooner
Each bar shows the share of your total annual value that comes from this driver. They add to 100%.
Every number above is built from verified industry benchmarks for senior living payment operations. We have intentionally left out claims about collection rate improvements, since residents pay in this setting. The story is modernization, time, and cash flow.
Per-statement processing time: 10 minutes manual versus 15 seconds automated, a 96% reduction (TransactCare / Oaks Senior Living case study). We apply 15 minutes of total time savings per paper transaction to capture statement generation, check posting, and reconciliation.
Hard costs:
What changes when you select Dedicated Skilled Nursing: The math treats the monthly bill as the family-paid patient responsibility portion only, not full payer reimbursement, since PatientPay processes the patient-responsibility side. The statement multiplier increases from 1.15 to 1.30 to reflect the higher billing complexity in SNF, where ancillaries, spend-down amounts, and Medicare and Medicare Advantage copays generate more billing events per resident than a senior living community does. The working capital metric specifically refers to patient-responsibility A/R, not payer-side claims A/R, which is unaffected by patient payment modernization.
Working capital value: Acceleration only accrues to residents currently on paper, since electronic payers are already arriving on time. The math is days of faster patient-responsibility payment receipt multiplied by daily family-paid revenue from paper-paying residents only, then multiplied by a conservative 6% cost of capital. Days saved are 12 for senior living communities and 20 for dedicated skilled nursing, based on observed patient-responsibility A/R baselines. If your paper check percentage is zero, the calculator correctly shows zero working capital value, because there is no acceleration available to capture.
Sources: CAQH Index manual versus electronic transaction costs ($7.93 / $3.39), Grassi Advisors and MCA Skilled Nursing A/R benchmarks, TransactCare processing time benchmarks, CareGrove autopay adoption data, AHCA/NCAL median rate data.
Not included in the math: Family experience gains, multi-guarantor billing complexity reductions beyond the statement count adjustment, fraud risk reduction from eliminating paper checks (5x more common than digital fraud), and competitive positioning value at the point of admissions decision. These are real, and they are large, and we have left them off the spreadsheet on purpose.